"In 2007 we automated our tax payment process. We now do more work with less personnel, can quickly and easily research customer payments and leverage the system for record retention requirements. Would recommend to anyone looking to automate check payment processing."
Itasca County, MN
How do you know which accounts receivable automation software is right for you?
To determine what level of account receivable automations you should consider the following:
How many items do you process in a month?
How much time and staff is needed in your current procedure to process payment?
When you receive the payments, do you receive remittance stubs with the checks?
Do you want the ability to efficiently scan your payments from different locations?
Do you want to keep all the information in-house or have it hosted on a secure site?
There are four basic levels of in-house check processing software.
Check Archive is much like microfilming. Check Archive is a simple solution to just gather the check image. Unlike some other archiving software, Check Archive will also store the check MICR information and optional dollar amount.
Remote Deposit is an inexpensive check scanning solution made for the organizations that "just need to get the checks to the bank".
Desktop Remit much like MirrorImage PPS (below), DesktopRemit can handle processing of remittance stubs and checks, just on a smaller scale.
MirrorImage PPS is the most popular and robust of the four in-house options. By scanning the remittance stubs and checks, PPS will save significant time and money compared to hand processing. There are many additional options and add-ons which can assist in simplifying the task of processing payments. Consult one of our specialist to see what PPS can do for you.
There are two basic levels of hosted solutions.
Internet Deposit is just like Remote Deposit above. With Internet Deposit you are scanning the checks only and electronically depositing them.
WebRemit is for those who want the speed, power and convenience of electronic payment processing but don't want the cost of software, server space or possible extra computers.
"I save probably 4 hours a week using the payment processing software from Girard's. Now we have 5 new stores, I am processing 30% more than I was before."
Culligan / Driessen Water Inc. MN